Zoom Large Meetings / Webinars - Science Technology Services

Most of us are familiar with using Zoom to conduct an online meeting. Western University has detailed Zoom tutorial documents available online. (Including how to get the software, how to sign in using your uwo.ca account, and many other valuable resources.)

Here is some related information about hosting larger events with Zoom using Zoom Large Meetings and Zoom Webinars.

Zoom Large Meetings

Zoom also has great options to support larger events, such as a conference, presentation days, or simply group work sessions during a class. Zoom Meetings include features like polls and chats for interactivity, and breakout rooms to allow smaller group of meeting attendees to work (or simultaneous talks within a main event).

If you are looking to host a large meeting with more than 300 attendees, then the "Zoom Large Meetings" add-on license may be of interest to you.

Science Technology Services has produced a detailed tutorial video about these various features:

Here is an index to the content covered in the video, to help you find particular topics:

00:00 - Introduction to Zoom Events
01:15 - Adding Zoom Large Meetings
02:29 - Scheduling an Event
07:26 - Managing Registration
09:19 - Advanced Event Options
11:07 - Pre-Assigning Breakout Rooms
14:26 - Starting an Event
15:03 - Pre-Event Security Checks
17:06 - Admitting Participants
17:25 - Managing Participants
19:46 - Managing Audience Questions
20:53 - Polling the Audience
23:18 - Managing Breakout Rooms
29:08 - Ending an Event
29:17 - Event Recordings and Transcripts
30:33 - Exporting Poll Results
31:01 - Getting Help
31:45 - Conclusion

Zoom Webinars

Sometimes for large events, a Zoom Webinar may be more appropriate than a Zoom Meeting. Webinars are designed so that the host and any designated panelists can share their video, audio and screen. However, in a Zoom Webinar the majority of attendees are view-only participants. It is a much more secure and controlled environment in which to hold a large event.

Here is a detailed tutorial video on how to request, managed, and run a Zoom Webinar.

Here is an index to the content covered in the video, to help you find particular topics:

00:00 - Introduction to Zoom Webinars
01:05 - Billing and Licensing
02:00 - Scheduling a Webinar
05:10 - Inviting Panelists (Speakers)
05:32 - Understanding Webinar Roles
06:34 - Managing Registration
08:33 - Advanced Webinar Options
09:55 - Starting a Webinar
10:51 - Pre-Webinar Security Checks
13:06 - Managing Participants
15:32 - Managing Audience Questions
17:46 - Polling the Audience
20:14 - Ending a Webinar
20:24 - Webinar Recordings and Transcripts
21:31 - Exporting Webinar Reports
22:22 - Getting Help
23:04 - Conclusion